Office Administrator

Description

Experience and Skills:

The candidate must have -

• Minimum Matric / Grade 12 Certificate.
• An Administrative Diploma or similar.
• At least 6-8 years experience in the office administration field.
• Relevant experience in the consulting environment would be an advantage.
• Work independently with minimum supervision in a team environment.
• Proven advanced MS Office knowledge (PowerPoint, Excel and Word).
• Experience with ISO 9001 Quality System.
• An understanding of project finances / budgets.
• Excellent organisational skills, tact, diplomacy, and the ability to maintain discretion and confidentiality in sensitive matters and display excellent judgment.
• Proven time management between multiple tasks and different activities.

Other skills that would be an advantage -

• Accounting software and MS Project

Duties and Responsibilities:

• The prime role of the Office Administrator is to support the WCAPE SBU in the leadership and supervision of business services administrative duties, including compilation and monitoring of revenue, expenditures, accounts payable and accounts receivable.
• Invoicing projects monthly.
• Follow up on project debtors and assist with timely collections.
• Ensure that creditors are paid in a timely manner and that requisitions are completed accordingly.
• Compilation of the departments monthly financial reporting.
• Providing administrative support to departmental Partners and the SBU Partner.
• Stay abreast of the various clients tender and invoicing systems / platforms.
• Assist with the compilation of tenders and their timely submission.
• Assist with the Health and Safety procedures and Risk assessments on projects and for the SBU.
• Provide training and coordinate training for all SBU employees on SRK processes and systems.
• Arrange travel logistics for staff on training, conferences, workshops and projects.
• Promote and monitor implementation of SRKs ISO 9001 Quality System.
• General office coordination and SRK internal communication on procedures and policies.

Salary: Market related plus Company Benefits

Rewards:

We believe that people are our major asset. Our ability to attract and retain highly motivated employees is largely dependent on the opportunities that we provide for individuals to satisfy their personal goals within the framework of the organisation. In order to achieve these objectives, we aim to:

• Pay above-average packages for good performance and monitor the remuneration structure in each relevant market so that we dont fall behind.
• Accommodate individual preferences for work assignments and schedules as far as possible.
• Support an open door policy. Where employees feel they have difficulty in discussing concerns with their seniors, they have direct access to any Partner, Member of the Human Resources Committee or the Human Resources Manager and ultimately the Managing Director.

We believe that a high quality organisation relies on high quality employees in all posts and at all levels.

Upon becoming a permanent member of staff, the Company will endeavour to pay an annual performance bonus to each permanent employee as a reward for individual / financial performance. The Company reserves the right to pay an interim bonus during the year, normally in December. This forms part of the annual bonus.

The Company is an employee-owned Company. In line with the Company policy, an offer of available shares is made each year and employees are encouraged to invest in the Company. Partners consider the views of shareholders on the admission of new employees as shareholders.